Current Students

Faculty Global Exploration Fund (UG) (FGEF)

*In the light of the Novel Coronavirus outbreak and on-campus class suspension arrangements, students do NOT need to travel to the campus to submit FGEF reimbursement application during this period. You can submit the form and supporting documents AFTER on-campus classes resume. (March 2020)

Objective and Overview

With a view to encouraging students’ global exploration and aligning with the University’s targets listed in the University’s Academic Development Proposal 2016-19, the Faculty of Arts is pleased to offer the Faculty Global Exploration Fund (FGEF) (formerly named as Faculty Student Mobility Fund) to Arts students (BA, BASc, BA&BEd and BA&LLB) in need, who plan to participate in and have demonstrated commitment to the proposed mainland China (ML) and international (INT) learning experience (activity) starting from the academic year 2017-18.

Students are advised to apply for funding support from the University and the government in the first instance (please refer to the HKU Horizons webpage http://tl.hku.hk/horizons/). Since the FGEF cannot be held concurrently with other funding sources (e.g. HKU, government) for financing the same ML/INT learning activity, failing which applicants are required to report to the Faculty in writing immediately, withdraw the application, and if applicable, return the reimbursed amount back to the Faculty. Therefore, students are advised to make a well-informed choice before applying for the FGEF.

Eligibility Criteria

Eligible Students

The Fund is applicable to BA, BASc, BA&BEd(LangEd) and BA&LLB students. 

1

Eligible Activities

Eligible activities include, but are not limited to, the following categories, which should be organized by an HKU office or endorsed by an HKU teacher: 

Category Definitions Examples
Exchange
  • Academic studies
  • Normally credit-bearing
  • For at least one semester
  • Applications of the activity are submitted to an HKU office
Exchange programmes organized by the Faculty, the School of Modern Languages and Cultures or International Affairs Office
Visiting
  • Academic studies
  • Normally credit-bearing
  • For at least one semester
  • Applications of the activity are submitted to other organisations
Fee-paying study abroad programme
Short-term study/ Study trip
  • Structured series of learning and/or study activities, normally discipline-related
  • May be credit-crediting
  • For a short period of at least 3 week, of which at least 2 must be outside Hong Kong; or the trip is tied to a credit-bearing course
Fieldtrip; language immersion programme; summer/winter programme

Support Amount

From the academic year 2018-19 onwards, each eligible student can seek reimbursement up to HK$20,000 during their degree studies. The maximum amount of funding* of the total major cost (i.e. transportation cost#, accommodation cost^ and course/programme fee) of each approved activity is as follows: 

Destination Max. amount of funding
Mainland China HK$8,800
Asia (other than mainland China) HK$11,000
Outside Asia HK$20,000
6

Applications for funding support for a second activity with justifications may be considered on a case-by-case basis.

Notes: 

Maximum amount of funding may vary among programmes with potential benchmarking with other funding supporting similar programmes.

Transportation cost is confined to (a) the cheapest return economy class of transport at the most direct route to the place of the activity from Hong Kong, and (b) necessary domestic travelling expenses between home/accommodation and airports during the designated activity period. If applicants choose to extend their stay beyond the designated activity period voluntarily, or travel beyond the designated country/countries (i.e. not departing from or returning back to Hong Kong), they are required to provide a quotation showing the transportation price of the cheapest return economy class of transport on the exact start and end dates when the designated activity should take place, failing which the Faculty will not be able to process the reimbursement. Reimbursement will be considered based on the actual cost, or the quotation of the assumed flight in point (a), whichever is less.

Accommodation cost only covers standard room cost during the designated activity period. Applicants who share a room with others shall indicate so in the reimbursement form.

Application timeline and procedures

2

3

4

57

Important notes

  • Guidelines are available here.

  • Students who plan to apply for FGEF for a second activity should contact the Faculty Office before submitting a new application. The application will be considered case-by-case.

  • For activities which do not completely meet the terms and conditions will still be considered case-by-case. Special Approval Application is required at least 6 weeks prior to the activity date indicated on the online application system.

  • The maximum amount of funding may vary among programmes with potential benchmarking with other funding supporting similar programmes.


For reference:

Situation 1: Students participating in exchange programmes organized by the Arts Faculty or IAO (International Affairs Office, HKU)

  • May apply for the FGEF provided that they are not eligible for receiving first-time full scholarship offered by the IAO and/or have not accepted another scholarship for the same activity beforehand
  • The FGEF maximum support amounts will benchmark the IAO award scales, whichever the less will be applied.

Situation 2: As for short-term study abroad programmes

  • Applicants can only submit online reimbursement application once. Hard copies of all of the supporting documents are required to hand in to the Faculty Office by the reimbursement deadline (i.e. within 8 weeks after the completion of the activity).

  • Incomplete or late applications will not be considered.

  • Applicants would also need to submit the softcopy of the report and relevant photos to the office for further promotion usage when requested.

TOP